Privacy policy

Last updated: 5.1.2026

The Room Company GmbH (“we”, “our”, “us”) develops and operates eMove, a digital tool that helps users include short movement breaks during the workday.
We respect your privacy and are committed to protecting your personal information. This policy explains how we handle personal data when you use our website or eMove software.
‍
1. Data We Collect:
We collect only the personal data that is necessary to provide and improve our services. This may include account and contact details such as your name and email address when you register for eMove or contact us, as well as usage data such as activity logs, app usage frequency, or device type in order to improve functionality and reliability. We also process information related to support requests and communications when you reach out to us for assistance. We do not collect sensitive personal data and do not track your activity outside the eMove service.

2. How We Use Your Data:
Personal data is used to operate and maintain the eMove service, provide customer support, respond to inquiries, improve performance and user experience, and meet legal, contractual, or security obligations. We do not sell or share personal data for advertising purposes. Personal data is processed on one or more of the following legal bases: performance of a contract, compliance with legal obligations, legitimate interests related to operating and securing our services, or consent where required by law.

3. Data Storage and Security:
All data, including video content and related service data, is hosted securely on Microsoft Azure servers located in Switzerland. We apply appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse, including encryption and access control mechanisms.All data — including videos and related content — is hosted securely on Microsoft Azure servers located in Western Switzerland. We apply strict technical and organizational measures to protect your data from unauthorized access, loss, or misuse, including encryption and access control.

4. Sharing with Third Parties:
We may share limited personal data with trusted service providers who process data on our behalf under strict confidentiality and data protection obligations. This includes, for example, Microsoft Azure for cloud hosting as well as monitoring and diagnostic services required to operate and secure the service. Personal data may also be disclosed where required by law or to protect our legal rights.

5. International Data Transfers:
Personal data is stored and processed primarily within Switzerland. If personal data were to be transferred outside Switzerland or the European Union, appropriate safeguards such as Standard Contractual Clauses would be applied to ensure an adequate level of data protection.
‍
6. Your Rights:
You have the right to access, correct, or delete your personal data, to object to or restrict processing in certain situations, and to withdraw consent where processing is based on consent. You also have the right to lodge a complaint with the competent data protection authority in Switzerland. Requests relating to your rights may be sent to emove.support@theroomcompany.ch.

7. Retention:
We retain personal data only for as long as necessary to provide our services or as required by applicable law. When personal data is no longer needed, it is securely deleted or anonymised.

8. Changes to This Policy:
We may update this Privacy Policy from time to time.
Any significant changes will be communicated via our website.
The latest version is always available at https://www.theroomcompany.ch/privacy-policy

9. Contact:
The data controller is The Room Company GmbH, Switzerland. If you have any questions or concerns about this Privacy Policy, you may contact us at emove.support@theroomcompany.ch.