Privacy policy

Last updated: 10.10.2025

The Room Company GmbH (“we”, “our”, “us”) develops and operates eMove, a digital tool that helps users include short movement breaks during the workday.
We respect your privacy and are committed to protecting your personal information. This policy explains how we handle personal data when you use our website or eMove software.
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1. Data We Collect:
We collect only the information necessary to provide and improve our services: Account and contact details (such as name and email) when you register or contact us. Usage data (for example, activity logs, app usage frequency, or device type) to improve functionality. Support requests and related communication when you reach out to us for help. We do not collect sensitive personal information or track your activity outside eMove.

2. How We Use Your Data:
We use personal data to: Operate and maintain the eMove service. Provide customer support and respond to inquiries. Improve performance, reliability, and user experience. Meet legal, contractual, or security obligations. We do not sell or share your personal data for advertising purposes.

3. Data Storage and Security:
All data — including videos and related content — is hosted securely on Microsoft Azure servers located in Western Switzerland. We apply strict technical and organizational measures to protect your data from unauthorized access, loss, or misuse, including encryption and access control.

4. Sharing with Third Parties:
We may share limited data with trusted service providers (for example, Microsoft Azure for cloud hosting or analytics tools) who process data on our behalf under strict confidentiality and data-protection terms. We may also disclose data if required by law or to protect our rights.

5. International Data Transfers:
We store and process data primarily within Switzerland. If personal data needs to be transferred outside Switzerland or the EU, we use appropriate safeguards such as Standard Contractual Clauses to ensure adequate protection.
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6. Your Rights:
You have the right to: Access, correct, or delete your personal data. Object to or restrict processing in certain situations. Withdraw consent where processing is based on consent. You can exercise these rights by contacting us at emove.support@theroomcompany.ch

7. Retention:
We retain personal data only as long as necessary to deliver our services or as required by law.
When data is no longer needed, it is securely deleted or anonymized.

8. Changes to This Policy:
We may update this Privacy Policy from time to time.
Any significant changes will be communicated via our website.
The latest version is always available at https://www.theroomcompany.ch/privacy-policy

9. Contact:
If you have questions or concerns about this policy, please contact:
The Room Company GmbH
emove.support@theroomcompany.ch